Privacy Policy

 

Last Updated: July the 3rd, 2026

 

At Sobieraj.aero (Dominik Sobieraj Consulting Services) we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, process, and store your personal data in compliance with the General Data Protection Regulation (GDPR) and local European data protection laws.

 

  1. Who We Are (Data Controller)

The data controller responsible for your personal data is:

  • Company Name: Dominik Sobieraj Consulting Services
  • Registered Address: Magnolii 1H/2, 05-500 Nowa Wola, Poland
  • Registration Number: 142070884, VAT 526-221-97-59
  • Contact Email: dominik@sobieraj.aero

 

  1. Personal Data We Collect

We collect only the minimum amount of data necessary to provide our consulting services, manage business relationships, and operate our website. This may include:

  • Contact Information: Name, job title, email address, phone number, and physical business address.
  • Business & Financial Data: Company details, billing addresses, bank account numbers, and VAT identification numbers for invoicing purposes.
  • Communication Data: Contents of emails, contact forms, or project-related messages you send us.
  • Technical & Usage Data: IP addresses, browser types, and website interaction metrics collected via necessary web cookies.

 

  1. Legal Bases for Processing Data

Under the GDPR, we must have a valid legal reason to process your data. We rely on the following bases:

  • Performance of a Contract: To fulfill our consulting agreements, provide project deliverables, and manage client accounts.
  • Legal Obligation: To comply with statutory European tax, accounting, and corporate laws.
  • Legitimate Interests: To reply to your inquiries, improve our consulting services, ensure network security, and maintain routine business records.
  • Consent: When you explicitly opt-in to receive newsletter marketing or promotional updates from us.

 

  1. How We Share Your Data

We do not sell personal data to third parties. We only share data with essential third-party service providers (processors) that support our daily operations under strict Data Processing Agreements (DPAs), including:

  • Cloud & IT Infrastructure: Email providers, website hosting platforms, and customer relationship management (CRM) software.
  • Professional Services: External accountants, tax advisors, or legal consultants.
  • Public Authorities: Only when legally forced by law, court orders, or regulations.

 

  1. International Data Transfers

We prioritize storing your data within the European Economic Area (EEA). If we use global sub-processors (such as US-based software tools), we guarantee your data remains protected using European Commission-approved Standard Contractual Clauses (SCCs) or the EU-U.S. Data Privacy Framework.

 

  1. Data Retention Period

We keep your personal information only as long as needed to fulfill the business purposes outlined in this policy.

  • Client and Contract Records: Typically kept for 5 years to fulfill European statutory tax and commercial retention laws.
  • General Inquiries: Deleted after 12 months if no business contract is established.
  • Website Server Logs: Deleted or anonymized automatically within 30 days

 

  1. Your GDPR Privacy Rights

As a European resident, you hold full legal rights regarding your personal data:

  • Right of Access: You can request a copy of the data we hold about you.
  • Right to Rectification: You can request that we fix inaccurate or incomplete information.
  • Right to Erasure (“Right to be Forgotten”): You can ask us to delete your personal data under certain conditions.
  • Right to Restrict or Object: You can object to direct marketing or contest our legitimate interest grounds.
  • Right to Data Portability: You can request your data be transferred to another provider in a machine-readable format.

To exercise any of these rights, please email us directly at dominik@sobieraj.aero

We will respond to your request within 30 days.

 

  1. Right to Lodge a Complaint

If you believe we are mishandling your data, you have the right to lodge a formal complaint with your local European Data Protection Authority (DPA). UODO in Poland.